How to follow up when an employer ghosts you

Gabriel reached out to me about a question he had. Last year I helped him get an internship and this year he was working on getting his second internship at a career fair. Through some coaching, he was able to successfully talk with several employers and establish some good contacts including some interviews at the career fair.

One of those contacts, was so impressed that he promised to call Gabriel back to set up an in-person interview. Problem was, after two weeks, Gabriel had not heard from his contact. Gabriel wanted to know how to reach out in a way that was respectful, not pushy, didn’t sound desperate but ultimately get him a response on whether he was still being considered or if he should focus on other opportunities.

He needed to send a follow up email.

You can see Gabriel’s fb message to me below:

Gabe fb message.JPG

When and Why should you send an Interview Follow Up Email?

Through my work with job candidates from RIT that have anxiety during the job search process I've noticed that explaining not only the "What" but also the "Why" and "When", they are better able to understand and implement the information.

Follow up emails are sent usually after one or two weeks after the last interaction you’ve had with your company contact if you have not heard from them.

During an interview, one of the most important questions I like to ask is “When do you expect to make a hiring decision?” This let’s me know what the timeline is and when I should reach out if they miss that deadline.

The real reason you’re scared of sending a follow up email

Have you ever bought a lottery ticket a day or two before the drawing and not checked the winning numbers until a day or two after the drawing? I have and I’m sure you have too.

Why do people do that? Well, it’s because as long as they don’t know they’ve lost, then there is still hope.

Same goes for interviewing. We like to think that as long as we don’t know if we have been rejected or someone else was hired, there is still a chance they’re going to hire you. This kind of thinking can be counter-productive. Why? Spending limited mental energy on opportunities that are no longer available to you takes away from other opportunities you could be pursuing.

“They sounded so excited! Why haven’t they reached out yet?”

One thing to keep in mind, is that them not reaching out to you isn’t personal. You have to remember that for most people, hiring isn’t their main job. Their main job is something else (accountant, engineer, software developer, etc). Hiring is just a small portion of their job that is only done every once in awhile.

Also, people get busy especially if they missed some work days because they were at a career fair. Odds are, they got busy trying to catch up and haven’t had time to review all the applications or set up interviews.

Sample Follow up email after an interview

There is no need to make it fancy and especially if you want a response, keeping it simple is best. This works well whether you had a phone interview, in person, video, or second round interviews.

Gabe fb message 2.JPG

Follow up Email Sample

You can use the following template as a follow up email sample:


I’m following up on the interview for the NAME OF THE POSITION we had on DATE. Have there been any updates and/or has a hiring decision been made?

I’m very excited about the opportunity so I would like to know where I stand in the process.

I’m looking forward to hearing from you!




After Gabriel sent that follow-up email, he received a response soon after. Not only that, he also got an interview! Woooo!

Gabe fb message 3.JPG

Btw, this was Gabriel’s response to me:

Gabe fb message 4.JPG

Let’s say that instead of a job interview, they respond to tell you that they decided to go with someone else. How do you respond? Easy. Be polite, thank them for their time, and offer to stay in touch in case there are other opportunities. You can use this template:

“Thank you for your email. It’s unfortunate that I was not selected but I’m glad you found someone that fit your needs.

In order to improve myself and prepare for other interviews, can you provide me some feedback on how I can improve? I respect your decision and I promise to use your feedback as part of my job search.

I’m looking forward to hearing from you.




Why should I send a thank you email after they rejected me?

I know it sound useless to send a thank you email but what we’re going for here are two things:

1. You want to close the conversation looking like a class act

Since most people don’t send a thank you email after being rejected, you will stand out as someone who is polite and professional if you do. Odds are that they’ll keep you in mind for other opportunities or refer you to other people. People like people who are polite.

As a side note, I used the same email above after I was rejected from a job only to be called back exactly 30 days after from that same company to offer me another job in the same department.

2. You want to get feedback to use for your other interviews

Companies don’t like to provide feedback because they are afraid they’ll get sued or they think you’ll get defensive. However, if you word the email like I did above, most of the time you’ll get a positive response and some insights on what they saw from the other side of the interview table . You can use that info to improve on before your next interview. Make sure that no matter what they send you back, you don’t start arguing with them. Just reply “Thank you for the information!” and shut it down.

Be Bold!


1. Watch my free charisma challenge course

For the next 3 days, I'm going to show you the steps you need to know to start building your network one day at a time. You will learn how to choose the right networking event for you that fits your personality and your career goals. You will know how to approach strangers and you will know how to start and end a conversation. You will know how to follow up. -> Click Here

2. Download my Instant Interview Coach E-book

I wrote this book to answer the most pressing questions people have about interviewing, how to manage their job search, and the best ways to answer the difficult interview questions you might get ("Why are you looking to switch jobs?").  I am only able to work with a limited number of people a month so this book is the perfect way to get all the advice and knowledge you need to be successful without having to book an appointment with me. Download the e-book by clicking here - > Instant Interview Coach: Your most pressing questions about interviewing answered!

3. Join our FREE Official Persuasive Interview Parents group and connect with other parents who are committed to helping their child find their dream co-op -> Click Here

4. Work with me 1-on-1

If you’d like to work directly with me to find your dream co-op... just schedule your complimentary “Persuasive Interview Consulting” Call with me so we can clarify your fastest path to finding your dream co-op and create a strategy for you to make it happen... Schedule your FREE call with me here -> Click Here To Schedule